Why?
The roles of a Project Management, Program Management and Portfolio Management have similarities but are fundamentally different. Project Management deals with a single project and produces deliverables while Program Management deals with multiple projects and processes that collectively produce an agreed business outcome. Portfolio Management deals with multiple Programs and produces benefits.
The fundamental objective of PPPM is to determine the optimal mix and sequencing of proposed projects to best achieve the organization's overall goals while honoring constraints imposed by management or external real-world factors. It is also the purpose to find alternatives when resources become scarce.
The two fundamental challenges that are facing all the managers involved at all levels of Projects, Programs and Portfolio are:
- the need to choose the best alternatives to produce the expected benefits.
- the need to follow what is being executed and how it is performed.
It implies generating the correct level of information depending on the profile of the person, thus performing the relevant aggregation and providing the right tools to allow further analysis on demand. The drill-down and drill-up of these concepts needs to be perfect and consistent
In summary, Project, Program, Portoflio Management are combined approaches that attempt to:
- Choose the right things to do
- Ensure that they are done right, according the the scope, budget, timing and quality... at all levels.
Information gaps arise as the information is managed at various levels and in various systems that are most of the time not connected. Quality can be different across systems (sometimes even within the same system!), data are rarely cross-checked and reporting is usually limited to mono-source / mono-period elements. This creates frustration at the project/program/portfolio stakeholders side and information needs that cannot be easily fulfilled to have complete, global and up-to-date views.
The support of such big changes for your organization, requires the connection/coordination of many types of data present in different project, program and portfolio systems such as budgets, activity plans, project actual, estimate to complete, allocations, financial forecasts, costs actual, milestones, road-maps, distribution lists... and requires the production of trustful and integrated views, on a periodic basis, to support the governance and associated decisions making processes at all levels of the organisation.
Quality, timeliness and trustfulness of the info are the best levers for successful PPPM.
How?
Deployments Factory proposes services and solutions to help you gain full control of your management information and processes.
- We review and uplift your PPPM methodology based on our experience. We support the training and coaching of the method to the various stakeholders
- Our Front Office team supports each step of the method with appropriate processes and effective solutions
- Our Experts implement missing items (such as simulation tools...)
- Management of information in centralized in a "Unit Bridge for PMO", made of a Data Factory customized for your sources, ran by a Back Office and that feeds all stakeholders with quality and custom views on the transformations on a recurrent basis
What?
The following cases are available for discussion:
- Facility Project Office Branches - 2004/now
- Facility Project Office Corporate Building - 2004/2006
- Global Basel 2 Program PMO @ BNPParibas Global B2 Program Management - 2007/2009
- Basel 2 Program Risk PMO @ BNPParibas Fortis Central Risk Management - 2008/2009
- Global IT PMO (TOPS) @ BNPParibas Fortis TOPS - 2011/now
- ADM IT function PMO @ BNPParibas Fortis TOPS/ADM - 2011/now
- Integration PMO @ BNPParibas - 2009/now
In this way, uncertainties and informational gaps will not be part of the picture.
